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Birthday Party FAQ

Frequently asked questions about Explorit's Birthday Parties.

How do I reserve a party?

Explorit takes Birthday Party reservations with at least 3 weeks notice for Saturdays and Sundays. Other days and times may be made available through special arrangement.  If you want to schedule a party with less than 3 weeks notice,  we may be able to accommodate you.

To reserve your date you need to leave a $50 deposit to secure the party. We accept Visa or MasterCard. If you would like to pay with cash or check you must reserve the party in person at Explorit Science Center, 3141 5th Street. Our business hours are Monday through Friday, 9am – 4:30pm.

When you contact us to reserve a party, please have your preferred and alternate dates and times.  You will be asked to provide contact information including parent name, birthday child name, child’s age, address, phone number, e-mail, and approximate number and ages of guests.

What does Explorit provide? What should I provide?

Explorit provides:

  • A room for party activities
  • For a Super Birthday Party, educator-led science activities
  • Tables and chairs for refreshments and celebration
  • Refrigerator, freezer, and microwave for food
  • Admission to the main Gallery for everyone in your group
  • Acknowledgment of birthday child at entrance to Explorit and a certificate for the child
  • Map with date and time of your party to include in your invitations

 

You provide:
  • All food and paper products including table covers
  • Decorations
  • Additional indoor games or activities, if desired
  • 1 adult supervisor for every 7 children during time in the main Gallery

How involved is Explorit in facilitating the Birthday Party?

For the Super Party, Explorit provides an hour of educator-led activities that typically take place at the beginning of your party. The remaining hour is for your group to split between the celebration (refreshment, cake, and presents), activities or games that you provide, and time in the main Gallery. The educator will take the children into the Gallery after the presentation, then assist in re-setting the room for the remainder of the party. You and the other adult chaperones are responsible for supervising and providing activities for your party guests.

What theme for the Super Party package is the most popular or best?

All of our party themes are designed to accommodate a wide range of ages and abilities. We have specific activities that are for younger or older children. In selecting a theme, consider the interests of your child and his or her friends. All themes include hands-on activities and provide a “make-and-take” component for each party guest.

Can I come early to set up my food and decorations? How late can I stay to clean up?

You may come 20 minutes early to set up and decorate the space and stay 20 minutes later to clean up. Please remove all of your decorations, including tape, and throw away all garbage. Excessive trash will need to be taken out to the Explorit dumpster. Cleaning wipes will be provided to wipe down tables after refreshments.

Who is included in my guest count?

All children age 4 and older participating in the party activities and gallery will be counted as party guests. Adult guests participate for free. Children 3 and younger must be supervised by an adult guest at all times.

What if I have last-minute guests added? How many total guests can I have?

You may add guests up to the limit for your party package up until the day of the party. Each party package includes up to 15 guests. For the Basic Party Package, you can add up to 5 extra guests for $5 each. For the Super Party Package, more than 15 students can be accommodated, but there is an additional $10 charge per guest.  The maximum number of guests is 20. Plan to have at least 1 adult supervisor for every 7 party guests, though.

Can my group play or eat outside?

There are some picnic tables for your group near the entrance to Explorit. Also, there are benches and space to play in the park area.  All of these areas will require adult supervision.

Can I extend my party? Can my guests stay longer at Explorit?

Your party can start 30 minutes earlier with an additional charge of $30. You and your guests are welcome to stay at Explorit for the hours we are open to the public.

Where does my group check in once they arrive at Explorit?

You may check in at the front window and meet the party coordinator who will show you to the West Wing party room. Your party guests can go directly to the West Wing, there will be a sign directing them. 

What if I need to cancel my reservation?

If you give Explorit at least 3 weeks notice, we will refund your deposit. If you cancel less than 3 weeks in advance, we cannot provide a refund.

Can I have food delivered to Explorit?

Make sure you have someone available to receive and pay for the food or you may want to pay for it in advance.  Discount packages are available from Woodstock's Pizza in Davis and they may provide a discount for Explorit members.

How many tables are available and how big are they?

There are 3-4 tables that are about 4-6 feet long.

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